AIA Billing

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AIA Billing requires holding back a retainage amount.

Here are the detailed steps on how to do AIA billing directly in SME:

  1. Create order as normal in SME adding all the items and such and then get the Total (in my example below the total is $711.50).
  2. Set SME invoice type to % invoicing.
  3. Add one line item for 10% of this amount as a negative amount.
  4. Add another item for 10% of the amount as a positive amount. At this point the order is back to the original total.
  5. When you invoice for the percentage, select the percent complete, for example 20%. This will bring up a list of items and automatically calculate for 20%, select all button and uncheck the retainage recovery item. This will create an invoice of 20% minus retainage which comes to $128.07. this would be 20% * $711.50 * 90% (or less 10% retainage) = $128.07, perfect.
  6. You could continue invoicing for any % amount. Your very last invoice would just invoice the retainage recovery or whatever you call it.

AIA-Partial20.png

Note in this picture the 0.2 count and 1.6 is automatically calculated, In SME just press "select all" button and then uncheck retainage recovery

AIA-20.png


A separate Excel file could also be used. Here is an example excel file:

File:AIAexcel.xls