Editing Payments
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You can enter payments either from an invoice or directly in Payments and apply the payment to an open invoice. If you are syncing SME with QuickBooks, payments can be entered either in SME or QuickBooks. | You can enter payments either from an invoice or directly in Payments and apply the payment to an open invoice. If you are syncing SME with QuickBooks, payments can be entered either in SME or QuickBooks. | ||
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+ | '''Receiving payment on an invoice''' | ||
To receive payment for a specific invoice: | To receive payment for a specific invoice: | ||
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[[File:Payments.jpg]] | [[File:Payments.jpg]] | ||
− | <br>5. Select the | + | <br>5. Select the Method of Payment and fill out the payment information such as check number. |
<br>[[File:MethodOfPayment.png]] | <br>[[File:MethodOfPayment.png]] | ||
− | <br>6. Confirm the amount in the | + | <br>6. Confirm the amount in the Payment Amount field. The balance on the invoice will populate the Payment Amount field automatically. |
<br>7. Click '''Save'''. | <br>7. Click '''Save'''. | ||
− | <br>8. The Confirm window will provide a summary of the ending balance. Click | + | <br>8. The Confirm window will provide a summary of the ending balance. Click OK. |
− | + | Receiving payment and apply to open invoices | |
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You can receive payment in Receivables > Payments, then select the open invoice you want to apply the payment to for that customer. | You can receive payment in Receivables > Payments, then select the open invoice you want to apply the payment to for that customer. | ||
<br>1. Go to the '''Receivables''' module > '''Payments'''. | <br>1. Go to the '''Receivables''' module > '''Payments'''. | ||
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− | + | '''Payment Status''' | |
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At the top of a payment, you will see the status of the payment as shown in the image below. | At the top of a payment, you will see the status of the payment as shown in the image below. | ||
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− | + | [[File:paymentStatus.jpg]] | |
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+ | '''Distributed''' - The payment was applied to an invoice. | ||
− | + | '''Open Balance''' - This is a payment that was entered for a customer that didn’t have an invoice to apply it to. | |
− | + | '''Applied Deposit''' - In SME you can enter a deposit for a customer. When you generate an invoice for the customer, SME will apply the deposit to the invoice and mark the invoice with the Applied Deposit stamp. | |
− | + | '''QB Payment''' - Indicates the payment was entered in QuickBooks and synced to SME. Any QB Payment in SME cannot be edited in SME, only in QuickBooks. |