Inventory Setup
Click the link below to view inventory setup options in the SME Setup module:
http://high5software.com/mediawiki/index.php?title=Company#Inventory
Auto Deliver Allocated on Close - With this option checked, any material on an order with the Item Status of Allocated will be changed to Delivered when you close the order and stock will be depleted. This saves a step from having to manually reserve stock to deplete stock.
Maintaining Inventory Items in both SME & QuickBooks, or in SME Only
Maintaining Inventory Items in both SME & QuickBooks
If your inventory items are in both SME & QuickBooks, each of your inventory items in QuickBooks will have the accounts set on them.
On your initial sync between SME & QuickBooks, your inventory items will sync to SME with the quantities
Going forward, to increase the quantity of inventory items in SME, you'll either have to place a PO in SME and receive the items, or manually add stock to the item in SME.
The QB Item quantities increase when you create a PO in SME, receive the item in SME, and send the bill for the items received over to QB. The PO Bill increases the stock in QB.
the QB Item quantities decrease when you create an invoice in SME for the item and sync the invoice to QB. The invoice depletes the stock in QB.
If you manually add stock or adjust stock in SME, you'll have to manually adjust in QuickBooks.
Maintaining Inventory Items in SME Only
Go to the GL Entries for SME Inventory page to read about setting up maintaining inventory in SME only.
SMP_Item Passthrough Item
If an inventory item is in SME and not in QuickBooks, QuickBooks will need to know what accounts to use for it if it is sent over to QuickBooks on an invoice, purchase order, or bill for PO.
To set the account on the SMP_Item passthrough item:
- In QuickBooks, click Lists > Item List
- Open SMP_Item in the item list
- Set the income account. Keep this item as a non-inventory item. Keep it as a non-inventory item.
- Click OK.
To read more about the passthrough items, go to the SMP Items. The one used for Inventory is SMP_Item.
PO Syncing to QuickBooks options
There are two options for how SME Purchase Orders sync to QuickBooks. 1) PO created in SME syncs to QuickBooks as a PO 2) Items received on the SME PO will be sent to QB on a bill for what you owe the vendor (preferred method). Below is a video showing the two options.
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Click the link below to see how to setup the option you select:
http://high5software.com/mediawiki/index.php?title=Default_Export_to_QuickBooks_Settings#Export_Options_for_Purchase_Orders